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 Changes and Notes
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Class editor: - Added new class types: "ENGLISH", "HUNTER-UNRATED", "RANCH"
Class Verification: - The class verification log file now includes the computer name where the verification was done.
Class Results: - The "Class and Prize Groups" tab now lists the class entry fee (Read only) for the class.
Close multiple classes: - Any popup warnings when closing multiple classes will now include the class number and class description.
- The warning that an entry's placing exceeds the number of entries is suppressed when closing multiple classes.
Division Champ Chart Tool: - The entry count (excluding scratches) is now listed in the class selection list
Division Editor: - A new billing mode added: "Always charge class fees, Never charge division fees"
- With this mode, HSS will always charge the class entry fees for classes within the division and NEVER charge an amount for the division entry fee for the division.
- If an amount is specified in the "Division entry fee" field it will be ignored.
- Added new division types: "ENGLISH", "HUNTER-UNRATED", "RANCH"
Entry Editor: - The entry journal will now list entry number changes on the "Journal" tab.
- You must enable the "Journal" checkbox in the show's settings if you want to keep track of changes to entry records in the journal.
- A new checkbox "W9 on record" added to the prize payee section.
- Use this checkbox to indicate if you have a W9 tax form on file for the payee.
- If the prize payee is linked to an owner record, the checkbox will reflect what is on file in the linked owner's record.
- For online entries that are imported where the payee is flagged as a "manual entry", the checkbox will reflect the "W9 on record" flag of the person (owner, rider, trainer) that is on file at the time the online entry was accepted.
Split and transfer fees - Undo feature added: - You can now Undo a fee split that was previously applied.
- Undoing a split will reverse all fee transfers for all entries the split was applied to by posting reversing fee amounts back to the original source entry the amount was transferred from and corresponding fee reversal amounts to each entry that the transfer orignally transferred the amounts to.
- A fee split Undo can only be done once for a fee split.
- To view and/or undo fee splits, open the entry, select the "Fees" tab, and click the "View Fee Split and Transfer History" button.
- To split and transfer fee amounts to other entries, right click on the entry you want to transfer balances from in Show Manager and select "Split balance and transfer to other entries".
Horses grid: - USHJA number column added
Horse breeds: - New breed "PERPAS - Peruvian Paso" added
Horse editor: - Standard association number fields added, identical to the Person edit screen.
- New association number fields added to allow a horse to have up to 3 local association / association numbers.
HSS Main screen: - A new "HSO status" status bar has been added to the bottom status bar area of the main HSS screen.
- This "HSO Status" bar displays the following information for the current show:
- Count of Online entries that have not been processed yet (Submitted, but not yet downloaded to the show).
- Count of Add/Scratch requests that have been submitted but not processed yet.
- Count of Online invoice payments that have been paid by exhibitors through online checkout, but not yet downloaded to your database.
- The date you last published the show to HSO.
- Clicking the available buttons in the status bar will open the appropriate screen to let you process the online entries, add/scratch requests, or online payments.
- You must checkmark the "Enable HSO real-time status panel" in the show's options in show editor to enable HSO status checking for the show.
- The HSO status panel will not be displayed if the show has not been published, the show ended more than 30 days ago, the show has not been registered, or you have not enabled HSO real-time status panel in the show's option settings.
- The status bar will update automatically on a periodic basis, typically every 5 minutes.
- You can manually update the HSO status by clicking the "HSO Status" button in the status bar.
HSS Main menu - Update associations: - A new item on the main File menu added "Update associations".
- This is used to add any new horse show associations that have been defined at HorseShowsOnline.
- This is not normally something that you need to do unless instructed by the support staff at Timeslice / HorseShowsOnline.
Online entry settings: - USHJA Number added to the list of required association numbers settings for Horse, Owner, Rider, Trainer.
Online entry acceptance: - Horse TIP Number is now imported if provided with the online entry AND if the local horse record's TIP number is blank.
- The search all people button now works even when the only option is "Create new person".
Payments Entry Screen: - New column "Open Chk" indicates if the entry has the "Has open check" flag set in the entry record.
Person Editor Screen: - New checkbox field added "W9 on record". Use this checkbox to indicate if you have a W9 tax form on file for this person.
- New association number fields added to allow a person to have up to 3 local association / association numbers.
Prize Groups: - New columns "Class Refs", and "Division Refs" display the number of classes and divisions that are referencing each prize group.
- A new button "Delete Selected" has been added to the "Prizes" screen to let you delete a prize group.
- HSS will only let you delete a prize group if it is NOT referenced by any classes or divisions.
Reports:
- New report "Global / Trainer contact information - all shows" added.
This report lists trainer addresses, phone, and email for trainers associated with all entries in all shows in the database.
- New report "Show / Financial / Payee W9 Analysis - all entries" added.
This report lists payees for all entries grouped by whether or not the prize payee has the "W9 on record" checkbox checked.
- New report "Show / Financial / Payee W9 Analysis - entries with prize money" added.
This report lists payees for entries that have won prize or addback money grouped by whether or not the prize payee has the "W9 on record" checkbox checked.
- "Class sheets by Entry - USDA" now has a page break between each class.
- "Class results" includes Addback prize money and total of Prize + Addback
- "Class results - Fast print" available from the class results screen, includes Addback prize money and total of Prize + Addback.
- "Stalls by trainer" and "Stalls by Stable with trainer" reports now include a column for the rider(s) related to the entry.
Show Editor: - The "Local Association" field is now a drop down listing known local horse show associations.
- Choose your local association (if applicable) from the drop down list. This informs HSS about any special characteristics for your show and how horse and people records may use the Association Numbers included with online entries.
Show Manager: - The Classes tab now lists the class entry fee for each class.
- The Classes tab now lists the number of Placings recorded for each class. The value is highlighted in yellow if any placings are listed.
- New filter added in show manager / Entries tab "Withhold prize money only". This will filter the list of entries to only those that have the "Withhold prize money" flag checked in their entry record.
- New filter added in show manager / Entries tab "Barn accounts only". This will filter the list of entries to only those that have the "Barn account" flag checked in their entry record.
- New report on popup menu: "Trainer Entry Schedule".
- This report lists the entry schedule for all entries related to the trainer. The report lists each ring / date, and the classes, entries, rider and the start position (jump order / order of go) for each entry.
Scoreboard Export: - A new field "Main file name" in scoreboard export lets you provide a name for the scoreboard export file for single file (CSV and TXT) export files.
- The default main file name is "HSSscoreboardExport"
- Scoreboard export files are always prefixed with "[SBexport yyyy-mm-dd ttttt]" to identify the files as scoreboard export files and the date/time of export.
SQL Queries screen: - The sql query screen now displays the current Show ID value and the show name.
USEF Bulk Validation: - A new column "Entry Class Count" lists the total number of classes entered for all entries the person or horse is entered in.
- The column has a filter "Funnel" in the column header to allow you to filter the list.
- For example you may want to only list people or horses where the entry(ies) the person is related to is entered in 1 or more classes.
- Horses tab in bulk validation now lets you select fields you want to apply USEF information to for each selected record.
USEF Non-member fee analyzer: - The USEF non-member fee analyzer has a new column “Class Count”.
- “Class Count” is the number of classes (non-scratched) the entry is entered in.
- The column has a filter funnel to let you filter out entries that are not entered in any classes.
USEF Horse Lookup: - USEF lookup has a new "Search date" field. This allows you to change the date of the search at USEF.
- When a USEF search is done, the show's start date is the default date that USEF will use to determine the horse's USEF status.
- If a horse is not listed, you can try changing the search date to see if the horse has been registered at USEF at a later date.
USHJA Horse Lookup: - USHJA lookup has a new "Search date" field. This allows you to change the date of the search at USHJA.
- When a USHJA search is done, the show's start date is the default date that USHJA will use to determine the horse's USHJA status.
- If a horse is not listed, you can try changing the search date to see if the horse has been registered at USHJA at a later date.
- A minor bug was fixed in the USHJA lookup where you previously needed to click the "Search" button in the lookup screen.
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Changes and Notes
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June 4, 2018: Compatibility update.
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