This version introduces a number of important features along with other updates that have been requested.
Important new features:
- Support for "Barn account entries" at HSO and in HSS.
- Support for deferring charging specified fees to an exhibitor until you activate their entry.
- Support for USEF's updated web API - You need to obtain your "USEF Software Key" before August 2022.
- New USHJA lookup features using USHJA's web API.
- EMV card present credit card processing for Elavon users - requires hardware from Elavon.
Activate Pending Entries Wizard:
- A new checkbox column indicates if the entry is a Barn account entry.
- A new field lets you specify the starting number to assign to "Barn account entries". The default is 8000
Charge credit card at entry activation time:
HSS now allows fees to be flagged that should be billed at the time you Activate an online entry (IE: Changing it from Pending to Active status).
This is useful for fees like Stall fees that you may not want to bill until you have assigned and entry number.
The Activate Pending Entries wizard will compute the amounts due for each fee that is flagged for billing at activation time.
You have the opportunity to review the quantity of each of the fees and can also override the quantity requested by the exhibitor prior to activation / billing.
If the amount due is greater than $0.00, the wizard will popup the credit card charge screen for the entry to allow you to select the payment method to bill.
If the credit card payment fails, you will have the option to try again, accept the entry without charging a card (bill it later), leave the entry in Pending status, or stop processing any further entries.
Class results screen:
- Scratch / Unscratch an entry with a right click: You can now right click on an entry in class results to scratch an entry from the popup menu.
- Results entry screen has a new column "Fence Height" to allow entering the fence height.
Credit card processing:
- Support added for EMV / PIN card swipers for Elavon payment gateway users for card present / retail use.
- Supported card readers: Moby 5500, Lane 3000, Lane 5000.
- Card readers must be provisioned by Elavon.
- You must install Elavon's "Commerce Web Services" on the computer the payment terminal is attached to. The CWS installer is a separate download.
- Only Elavon is supported at this time.
- In the show properties screen in HSS on the "Payment processing" tab, set the payment processor to "Virtual Merchant" and set the card reader type to Moby5500, Lane3000, or Lane5000 depending on the card reader/terminal you have been provided with.
- When using one of the EMV card readers, a new button is shown on the Credit Card payment screen to "Use EMV card reader". Click that button to start the payment process.
- Follow the prompts indicating when to swipe, insert, or tap the card.
Division Editor:
- New field for online entry settings: Must enter all classes in division
- New field for "Max Entries" to define the maximum number of entries permitted in the division before it is considered full. (0=no limit)
- New field for class defaults: Max entries. Defines the default maximum entries allowed in new classes created in the division. (0=no limit)
Entry Editor:
- Changing and entry from Pending to Active status now provides a "Cancel" button on the "Select new entry number" popup screen.
Clicking Cancel in the popup will revert the entry back to Pending status with the original Pending entry number. - On the "Classes" tab, the list of all classes has a new column "Age Vfy." indicating if the class requires that the horse's age must be verified.
- USEF status will now flag / highlight if the horse has no USHJA number listed at USEF.
- HSS will warn you when attempting to update an entry if the entry is entered in a class that requires horse age verified, but the horse has not been flagged as age verified.
Fee Editor:
- New checkbox added "Barn Account Fee" - Indicates if the fee is available for selection for online BARN account entries.
- New checkbox added "Charge fee when pending entry activated - Horse entries" - For regular Horse online entries, indicates if the fee should be charged at the time the entry is activated instead of at entry submission time.
- New checkbox added "Charge fee when pending entry activated - Barn entries" - For Barn online entries, indicates if the fee should be charged at the time the entry is activated instead of at entry submission time.
- New checkbox added "Charge when entry activated". When checked, the fee will be charged against online entries when the entry is Activated instead of at online entry submission.
This is appropriate when you may not accept all online entries and you only want to charge the fee if you activate the entry and assign an entry number.
The applicable fee amounts will be charged at the time you activate the entry using the bulk activation wizard in HSS.
Horse Editor:
- New field added for "USHJA Number"
- Horse validation using USEF number lookup will obtain the USHJA number when doing a USEF lookup for the horse.
- A new USHJA lookup button beside the USHJA Number field allow validation / search of USHJA system for the horse.
Online entries - Entry Acceptance screen:
- You can now edit the following while accepting an online entry: Entry Alias, Entry Remark, Account Locked
- When accepting an online entry you can now edit the quantities for all fees.
This allows you to modify the quantity requested by the exhibitor or to apply other fees as needed.
This lets you easily adjust things like late fees and other charges as you process online entries. - When accepting a BARN entry, HSS will set the fee quantity for non-barn account fees to zero on barn entries to avoid
charging fees like USEF fees, Drug fees, Office fees etc that are not appropriate to BARN entries that have a non-zero
default quantity. You can manually change any fee quantity as needed in the fees list.
Person Editor:
- New field "USHJA No" added to record USHJA member number.
- Person validation using USEF number lookup will obtain the USHJA number when doing a USEF lookup for the person.
- A new USHJA lookup button beside the USHJA Number field allow validation / search of USHJA system for the person.
Reports:
- Class Entry Exceptions report will now list an exception message "Horse age is not verified" if the class requires age verification AND the horse's record does not indicate the horse's age has been verified.
- You can use the USEF bulk validation screen to check / update the horse age validation for all horses in the show.
- New report "Class Proofing - Numeric order" added. Same as the Class Proofing report, but sorted by Division number instead of alphabetically by division name.
- Class Proofing report is now sorted alphabetically by division name instead of division number. A new column indicates if a class is a model class.
- Class results report will now list the Place instead of WD, ELIM, RET when special codes are placed in Round 2, or Round 3 faults
Previously WD, ELIM, RET were listed as the finish place if the special codes (97, 98, 99) were recorded in any of Round 1, Round 2, or Round 3 faults columns.
WD, ELIM, RET will now only replace the finish place for round 1. - Divisions report is now sorted alphabetically by division name instead of division number.
New columns added "Bill Mode", "USEF Section"
Classes are listed for each division. If the class is a model or under saddle class then [M] or [US] is appended to the class name. - New report "Invoice Fees by Fee Code" in "Reports Explorer \ Show \ Financial"
This reports lists all fees invoiced, grouped by fee code. Details are listed that show the entry each fee was charged to and the amount.
The report is based on invoices. - Measurement Card Verification revised per USEF rule GR503 to only require annual measurement for horses under 6 years old.
- Scratched Entries report updated to support both old and new format of scratched entries.
Old versions of HSS appended "-SCR" to the entry alias for a scratched entry. Newer versions of HSS use ":SCR"
The report will now list either type of tag on the entry name alias. - Trainer check-in report (invoked from show manager / right click) now includes the remark from the entry record if a remark exists.
Show Editor:
- A new field "USEF Software Key" located on the "Governing Orgs" tab in the USEF section.
This is where you enter the USEF Software Key provided to you by USEF to allow you to access USEF's database for horse and person lookups, validation etc.
Obtain this key from the dashboard at USEF. Please contact USEF directly if you need assistance acquiring your software key.
As of August 2022 you MUST have a software key in order to access the USEF web api.
- Show Editor - Online entry settings add the following new features:
- A new section "Barn Entries" to allowing configuring Barn Entry behaviour with the following settings
- Allow barn account online entries - this allows a person to submit non-horse type entries.
- Barn entries allow submitting an entry with fee quantity selections for fees that you have flagged as available for Barn entries.
- Charge visible show fee amounts (barn entries) - determines if the exhibitor should be charged at submission time for fees on a barn entry
- Deposit amount for barn entries - different from the normal deposit amount for Horse entries. Default is $0.00
Show Manager:
- New column added "Remark". The Remark column will list the first 50 characters of the remark recorded in the entry record.
Open the entry to view the full remark in the event it is longer than 50 characters.
USEF Validation:
- USHJA number is now included for USHJA members and horses in single record validation lookups.
- USEF Bulk validation includes the USHJA Number reported by USEF for people and horses.
This allows you to bulk update the USHJA No for people and horse records very efficiently.
USEF API Changes, Limited Access, and Software Key:
- USEF has introduced a new restriction that limits access to the USEF database for lookups, validation etc.
- Each show organizer must now obtain their "Software Key". This is done on the USEF website in your dashboard at USEF.
- USEF will only allow access to their data (their "API") for USEF shows and only to shows that have provided a Software Key.
- Furthermore, API access is limited to shows within the same USEF show year. In other words if the show was in a prior USEF show year (which runs from Dec 1 through Nov 30 rather than a calendar year) you will not be able to access the API when the current date is in the new show year.
- HSS has a new field "Software key" in show properties as noted above in the "Show editor" notes.
You should ensure that you have also entered the correct USEF Competition number in show properties in the "Governing Orgs" tab in the USEF section.
USEF will be shutting down the old API as of Aug 2022 - it is important that you obtain and begin using the USEF software key in order to access USEF.
Contact USEF directly if you need assistance obtaining your Software Key.
USHJA Lookups:
- New items on the USEF menu: "USHJA Horse lookup" and "USHJA Person lookup".
These screens allow you to lookup information at USHJA for a person or horse by USHJA number, by USEF number, or by horse name or person name.
USHJA only provides limited information: Membership status, USHJA No, USEF no.
View and Print Online Entries:
- New columns added for Entry Type (HORSE or BARN), Owner, and Trainer. This allows you to see as well as filter the list by owner and/or trainer
- A new Fees filter
- New fee filter checkbox list:
- Check-marking fees in the list will restrict the list of entries to only those entries that CURRENTLY have a non-zero value for ANY of the check-marked fees.
EG: Checking STALL FEE and also checking USHJA SHOW PASS FEE will list all entries where the entry has a STALL FEE OR a USHJA SHOW PASS FEE
Windows Version Support:
HSS requires Microsoft .Net framework 4.72 or higher to be installed on the user's computer.
Virtually all up to date Windows 10 (build 1803) or later versions of Windows already include version .Net Framework version 4.72 or later.
The HSS installer will check for the correct Microsoft .Net Framework during installation, and prompt to install it from Microsoft if not found. The .Net Framework is supported on Windows 7 (assuming all windows updates have been installed), 8, 10, 11 and later versions of Windows.
We recommend that users are using a fully updated version of Windows 10 or Windows 11. Microsoft no longer supports earlier versions of Windows (EG: WIndows 7)