1099 printing:
Alignment modified to match 2018 1099 forms.
ASHA results export:
Added Back# column (Entry number) and re-arranged columns as per revised ASHA results template.
Class results screen:
“Entries that competed” has been moved from the class and prize settings tab to the main results tab.
Class results screen has new field “Entries that finished” to record the number of entries that finished (completed) in the class.
The default is -1.
Leave the value at -1 to let HSS compute the number of entries that finished based on the total number of entries in the class minus number of scratched entries.
This value is reported on the class results report.
Class results report has new field in summary “Entries that finished”.
This is the count of entries minus the count of scratched entries OR the value manually entered in the class results screen for “Entries that finished”.
Class editor:
- New field added for "Class Specification"
- Use this field to associate a class specification record with the class.
- Class specifications are master records in the database that provide a title and a multiline text field that can be used to describe the class in detail.
- For example instructions on how the class will be shown, or special long instructions for judging.
- Class specifications can be included on judges cards, class sheets and other reports.
- Use the Data / Class specifications to manage the class specifications in the database.
Class Specifications - New feature:
- A new table has been added to record master class specification definitions.
- Class specifications are master records in the database that provide a title and a multiline text field that can be used to describe a class in detail.
For example instructions on how the class will be shown, or special long instructions for judging. - Use the Data / Class specifications to manage the class specifications in the database.
- The Class specifications editor provides feature to add / edit / delete class specification records as well as generating a report of all specifications.
- Class specifications can be included on judges cards and other reports.
- When creating a new HSS database class specifications can be imported from another HSS database.
Classes grid:
The new "Class specification" field for classes is listed in the Classes grid.
Credit card processing: General
- Updated and simplified credit card payment processing setup so that required fields are specific to each processor platform (EG: VIRTUAL MERCHANT, AUTHORIZE.NET etc).
- Added new credit card processing setting to select the type of card reader in use.
- Except for TSYS, users should select “MagTek unencrypted keyboard mode”. Use MagTek model 21040109 USB unencrypted Keyboard mode reader.
- For TSYS, users should set this to “MagTek DynaMag Encrypted HID mode”. Use MagTek model 21073075 USB encrypted HID mode reader keyed by TSYS.
- TSYS users will need to acquire a properly keyed DynaMag card reader from their TSYS representative. Encrypted DynaMag readers are specific to each merchant account.
Credit card processing: Elavon / Converge changes
- Payment processing credentials are now saved with the show - Account ID, User ID, and User PIN.
- The User ID/ User PIN popup that previously was shown during the first payment has been eliminated.
- Existing shows will need to update the Payment Processing settings for the show.
Do this from File / Change Current Show Properties on the "Payment processing" tab.
You need to enter your Account ID, User ID, and User PIN settings appropriate for your Elavon Retail account.
Contact your Elavon representative if you need assistance.
Credit card processing: New card processor ECOMMERCE
- Added new point of sale credit card processor ECOMMERCE.
- This payment processor will use the same payment gateway that is configured for the show's HorseShowsOnline payment gateway.
- This can be useful for users that do not have a traditional point of sale processor like Virtual Merchant (Elavon), Authorize.net etc.
- Note the following when choosing to use ECOMMERCE for our payment processor:
- You can still use a basic non encrypted MagTek model 21040109 card swiper to pre-fill the fields in the manual entry form.
- Magnetic strip data is NOT submitted to the payment processor.
- Credit card fees are usually lower if you use one of the supported Point Of Sale processor options like (Virtual Merchant (Elavon))
Credit card processing: New card processor TSYS
- Added new point of sale credit card processor TSYS.
Credit card processing: Convenience Fee NEW FEATURE
- Convenience Fees can be automatically calculated and charged in the payment entry screen.
- New fields have been added to the show properties / payment processing tab to define the default convenience fee percentage and whether the convenience fee is subject to tax1 and/or tax 2.
- The convenience fee is only applicable when processing a credit card payment.
- The payment screen provides a field to modify the default convenience fee percentage. Set the value to 0 if you don't want to charge the fee to the payee during credit card processing.
- When a convenience fee is charged, it will be listed on entry invoice(s) as code "*CC-CONVFEE" and will list the amount the fee was based on.
- A "*CC-CONVFEE" fee will be listed each time a credit card payment is made against an entry and the fee is charged.
- The convenience fee will NOT be listed on an invoice until a successful credit card payment is processed.
Data export - Added "TIN Export by person".
- This new export will export a TIN (Tax Id number) TXT file that can be submitted to IRS for checking SSN numbers.
- This feature is available from the "Export" menu in HSS.
- The file is based on all people in the current show.
- More information on this file format can be found at the IRS site: https://www.irs.gov/pub/irs-pdf/p2108a.pdf
Entry editor - Fees tab:
New button added to allow resetting all fee quantities to zero.
Entry editor:
Coggins and Vaccine warning colour is now based on the show start date rather than the current date.
Entry editor - Classes tab:
New buttons let you add the current owner or current trainer as Rider for the entry. No need to go to the Riders tab.
New button "Apply rider to selected classes" lets you change the rider on multiple classes to the currently selected rider.
Equine Canada:
Updated internet connection to use licence.equestrian.ca instead of discontinued licence.equinecanada.ca (Effective May 2019)
Equine Canada:
Person and Horse lookups now highlight in red when: Payment date not in current year, suspensions, not in good standing, owner not in good standing
Fee editor:
No longer allows apostrophes in the fee code. The fee code field is widened to allow viewing full fee code when the code is up to 20 characters long.
Fee Entry screen:
A new checkbox lets you exclude pending entries.
FEI Lookup:
Corrected problem that generated an error during FEI lookups.
Importing People, Horses etc from a different database:
- A new option has been added to include / exclude Class specifications when importing data into a new HSS database
- When importing people to a new HSS database, People marked as "Permanent" in the source database will always be imported to the new database.
Invoices:
A small text message "The show may charge a convenience fee for certain payment methods" is listed in the "Please Pay" area if a non-zero default credit card convenience fee percentage has been specified in the show's payment processing settings.
Payment Entry screen:
A new checkbox lets you exclude pending entries.
Payment Entry screen: Credit Card Convenience Fee
- Convenience Fees can be automatically calculated and charged in the payment entry screen.
- The convenience fee is only applicable when processing a credit card payment on the "Credit card" tab.
- The payment screen provides a field to modify the default convenience fee percentage. Set the value to 0 if you don't want to charge the fee to the payee during credit card processing.
- The convenience fee amount is automatically computed based on the "Payment Amount" you specify for each entry.
- When a convenience fee is charged, it will be listed on entry invoice(s) as code "*CC-CONVFEE" and will list the amount the fee was based on.
- A "*CC-CONVFEE" fee will be listed each time a credit card payment is made against an entry and the fee is charged.
- The convenience fee will NOT be listed on an invoice until a successful credit card payment is processed.
REPORTS:
- Judges cards - Open breed format includes Class specifications for the class when defined.
- Judges cards - Jumper includes Class specifications for the class when defined.
- Judges cards - Non Jumper includes Class specifications for the class when defined.
- New Report: Judges cards - Non Jumper (Landscape) - New report added. Same as Judges cards - Non Jumper, but landscape mode to provide more room for entry notes.
- New Report: Show / Entries / Score Sheet Hunter - Non FEI
- New Report: Show / Entries / Score Sheet Jumper - Non FEI
- New Report: Global / Fee Billing Cross Tab By Trainer with shows - All Shows.
This report is by TRAINER (Not stable with trainer) and summarizes all fees charged across all shows for each trainer and includes the show details and count of shows.
Show Manager:
New columns added to classes grid lists Scratches and Net Entries. Net Entries is the total entry count minus Scratched count.
Show Manager: Bulk activation of pending entries (NEW Feature)
- A new pending entry activation wizard lets you activate multiple pending entries.
- HSS will list all pending entries. Select the entries you want to activate.
- HSS provides a field to specify the starting entry number to assign and will automatically choose the next closest available entry number as you select entries to activate.
- Launch the new Activate Entries wizard from the new button at the bottom of show manager titled "Activate Pending Entries"
USEF Horse lookup / validation:
The USEF Microchip status field will now highlight in yellow if the status text begins with "Ineligible"
USEF Validation analyzer:
The yellow background highlight colour has been darkened somewhat to help with screens that don't display colour vividly.
USEF Competition status analyzer:
- Background check expiry checking is disabled until USEF requires this for trainers.
- The date of background check expiry is still listed if known, but will not be flagged as an exception if it is missing or expired.
- New column added "Microchip Status" for horses. The column is highlighted in red if the status begins with "Ineligible"
USEF Validation:
New columns added and colourized for warnings: Suspended, USEF Status, USHJA Status, Safe Sport Expired.
This provides a quick way to view important status at the same time as validating address, DOB and other information with USEF data.