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 Changes and Notes
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A new update packed with new features that you have been asking for!
Make sure you read about the new Show Manager split and transfer invoice balance feature below.
- Class results screen:
The "Entries Competed" and "Entries" completed automatic counts are now displayed.
These are the values that will be submitted in USEF results export if you leave the override values at -1
- Class results screen - Results Entry (NEW):
A new button "Results Entry" in the class results screen provides a new and efficient way to quickly enter class results.
The screen provides two tabs: "All Entries" and "Input Entries and Results"
The ALL ENTRIES tab lists all entries and allows you to directly edit placing, faults, times, score and percentage.
The INPUT ENTRIES AND RESULTS tab lists only entries with results AND lets you quickly type the entry number and provide results for that entry.
Options are provided to print and export the results.
Result changes you apply are copied into the main class results screen.
- Class Renumbering and Renaming Wizard – Update multiple class numbers all at once (NEW):
A new wizard is available on the main HSS "Data" menu named "Class renumber and bulk edit".
This wizard lets you change the class numbers and class names for multiple classes all at once.
- Division editor:
Added new field and button on “Class defaults” tab to set the ribbons value for all classes in the division.
- Entry Editor Prize payee changes (NEW):
The old “Payee is Owner” checkbox has been replaced with a drop down list of all owner records.
Choose any owner as the payee, OR choose “Manual Entry” to manually enter the payee information and not link it to any owner.
Edit or Create a new owner to use as the Payee Owner.
Quickly select the current owner as the Payee owner.
Payee fields that are empty are highlighted in pink to bring your attention to missing payee fields.
If the payee owner record is edited, any applicable fields will be update in all show entry records that use that owner records as the payee.
- Entry Editor / Classes tab:
Two new text fields "ADD" and "SCRATCH" allow you to enter a list of entry numbers AND/OR entry number ranges separated by commas, spaces, or a slash (/) of classes to add or scratch for the entry.
Example: 2,4,6,100-103,22,40-43
In this example HSS will add (or scratch) the entry in classes 2 4 6 101 102 103 22 40 41 42 43
Enter your list and then click ENTER on the keyboard to apply the class entry changes.
NOTE: You can use spaces or a slash instead of commas between the entry numbers and ranges. A slash may be more convenient if using a numeric keypad.
Example: 2/4/6/100-103/22/40-43
- Attempting to delete a fee will pop up a warning that it is probably better to add a new negative fee to reverse the fee rather than losing the details of prior fee charges.
- A New button on “Fees” tab of entry editor lets you view the Fee split and transfer history for the entry.
When you use the "Split and transfer invoice balances" feature in show manager, a PDF copy of the details of the transfer are recorded.
- Invoice Printing – Split charges by rider (NEW):
Tired of manually calculating the per rider costs on an invoice?
Turn on the show option to include rider charge splits on invoices. This checkbox is on the “Options” tab in show properties.
For entries that have multiple riders entered in different classes invoices now include a new "Charge Splits By Rider" section.
This is helpful for shows where an exhibitor only wants to pay their portion of the invoice and saves the show secretary from having to manually calculate the charge splits for each rider.
A new checkbox in Show Properties on the Options tab lets you enable / disable printing of rider splits on invoices.
The default is off (IE: Do not include the rider splits section on invoices).
The "Charge Splits By Rider" section of the invoice provides a breakdown of charges by rider.
Each rider will show the "Shared charges", "Division/Class entry charges", and "Prize money applied credits"
Shared charges:
The amount for any non class or division entry fees. This amount is equally divided amongst all riders.
Division/Class entry charges:
The entry fee amount (plus taxes if applicable) specific to the classes entered by the rider.
Prizes:
The amount deducted from the rider's charges for any prize money the rider won in a class the rider entered that was applied against the invoice, assuming the show is configured to "Apply prize money against invoices" in show properties.
- Invoice Printing – Barn account charge summary (NEW):
Invoices to barn accounts have a new section that summarizes the total quantity and amount of each fee.
This gives you the total quantity for each item billed: EG: STALLS, FEED etc.
- Owner records – Synchronizing payee information across all entries for a payee (NEW):
When you edit an owner record, HSS will sync any changed payee information across all entries that reference that owner record as the “Payee Owner”.
This will ensure the Federal number (IE: SSN) and other payee fields are updated in all entry records simultaneously.
Any show entry records that reference an owner record as the Payee Owner are automatically updated with the new payee field information in the owner record.
This includes: First and Last name, Street, City, Prov/State, Postal/Zip, Country, Federal Number (SSN).
The owner record change you save will update ALL entry records in ALL shows in the same database that reference the owner record as the payee.
- Orders (Products and Orders):
- Created date for orders can now be edited.
- When creating an order, you can record a remark with each item (like delivery ticket number) that will be listed on the various order transaction reports.
This is helpful if you want to reconcile your orders/billing with deliveries to exhibitors by feed / bedding vendors.
- Products:
- When posting an inventory adjustment, a date edit field lets you specify the date the adjustment should be posted under.
- A new tab "Order transactions" added to the "Products" screen.
This lets you review and manage the dates that product transactions (IE: Order shipments) were processed.
The various product transaction reports base the quantities shipped by date etc on the date an item was processed.
Use this feature to adjust the transaction dates when you need to adjust when a transaction occurred.
Product transactions and order transactions can now be selected and deleted.
- The current on-hand (In stock) quantity for each item is listed in the products screen.
The quantity on hand is computed across all shows in the show series.
This is important for multi-week shows so that you can track your overall product inventory across all weeks.
- Reports - New report "Barn Accounts":
This report is found in reports explorer in folder "Show\Entries\Barn accounts". The report lists all active entries that are flagged as barn accounts.
- Reports - New report "Fee Quantity Cross Tab Summary - All Shows":
This report is found in reports explorer in folder "Global"
This cross tab report lists the totals of each fee quantity charged to entries grouped and summarized by fee code and show for each show in the database.
- Reports - Revised report "Feed Bedding Shaving":
This report is found in reports explorer in folder "Show\Financial"
The report now groups by entry. The report lists feed, bedding, shaving category fees charged to entries grouped and summarized by entry.
- Reports - New report "Feed Bedding Shaving by Stable With Trainer":
This report is found in reports explorer in folder "Show\Financial".
The report lists feed, bedding, shaving category fees charged to entries grouped and summarized by stable with trainer.
- Reports - New report "Order delivery details by entry and order":
This report is found in reports explorer in folder "Show\Entries\Products and Orders"
The report lists product deliveries grouped by entry and order number.
Orders that still have an outstanding quantity that has not been delivered are highlighted in red.
- Reports - New report "Order delivery details by entry and product":
This report is found in reports explorer in folder "Show\Entries\Products and Orders"
The report lists product deliveries grouped by entry and product and sorted by order number.
Orders that still have an outstanding quantity that has not been delivered are highlighted in red.
- Reports - Product transactions by day report is renamed to Product transactions by day and product.:
Transactions are grouped / summarized by transaction date, product.
- Reports - New report "Product transactions by product and day":
Transactions are grouped / summarized by Product, transaction date.
- Reports - New report "Production transactions summary – show series":
This report lists all product transactions across all shows in the same show series.
The "Show series" is a field in each show's show properties that you can use to identify multi-week shows that are related.
Transactions are grouped / summarized by Product, Show, transaction date.
- Reports: Judges cards – non jumper:
Two new boxes labelled "Competed (entered)" and "Completed (finished)" are printed at the top right of the report to allow judges to write in the appropriate values.
This helps to address the USEF requirement to report the number of entries in the class and the number of entries that completed (finished).
HSS has corresponding fields in the class results screen that are automatically computed but can be overridden with manual values if needed.
- Reports: Labels - Attendees at show:
A new pick list in reports explorer lets you select the show attendees you want to print labels for.
Select all, none, or any random selection by using CTRL-CLICK or SHIFT-CLICK in the grid row selector to choose the people to include.
This lets you select just a few labels instead of printing labels for all attendees. Perfect for targeted mailings or other purposes.
- Scoreboard Import NEW – Import scoreboard results from Pyramid Timing / EquestrianLive:
HSS scoreboard import (on the class results screen) now supports "Import from Pyramid Timing Web" as a scoreboard import type.
This allows you to import scoreboard class results that have been posted to Pyramid Web's system (equestrianlive.com)
You will need to specify the show number in the scoreboard import wizard for your show in order for Pyramid’s system to return the correct information.
Scoreboard import will provide a preview of the results that will be recorded and allow you to edit those results prior to saving.- How to determine Pyramid Timing’s "Show ID" for your show:
- With a web browser, Go to http://equestrianlive.com/shows
- Find your show and click the "+" button to see the classes.
- Click on any class to see the results
- In the web browser's address bar, look for the "showid=" text in the address.
- Your ShowID is the number after the equal sign.
- Example address: http://equestrianlive.com/class.php?showid=4859&classid=23466&HorJ=J
- In this example, the "ShowID" is 4859
- Record that number for your show.
- You only need to do this once so that you can provide it to the HSS scoreboard import when prompted.
- HSS will remember that show id until you change it.
- Scoreboard Import NEW - Import scoreboard results from Ryegate Web:
HSS scoreboard import (on the class results screen) now supports " Ryegate Web" as a scoreboard import type.
This allows you to import class results that have been posted to Ryegate’s web site (ryegate.com)
You will need to specify the show number in the scoreboard import wizard for your show.
Ryegate uses the show's USEF competition number on their web api.
Scoreboard import will provide a preview of the results that will be recorded and allow you to edit those results prior to saving.
- Show Editor - New setting for including Rider charge splits on invoices:
A new checkbox “Show rider splits on invoices” in Show Properties on the Options tab lets you enable / disable printing of rider splits on invoices.
The default is off (IE: Do not include the rider splits section on invoices).
The rider splits information on invoices lists the overall invoice charges apportioned to each rider based on the classes entered by each rider and shared costs.
The section is only printed if this option is enabled, AND when there are multiple riders on the same entry.
- Show Manager - Split and transfer invoice balance to related entries (NEW):
Quickly split and transfer Trainer or Barn account invoices to related entries.
This is a HUGE time and effort saver. No more need to manually calculate and enter invoices splits the hard way.
A new feature "Split Invoice Balance to Other Entries" lets you split the invoice balance of the selected entry and transfer the balance to other entries.
The Split and Transfer invoice balance feature provides a very efficient way to split and transfer the invoice balance of a “source” entry across multiple related entries.
Typically this feature would be used to transfer the balance due on a barn account or trainer account to entries related to the barn account by the Stable With Trainer.
Access the Split Balance feature by clicking the "Split Balance to Other Entries" button
OR by right clicking an entry and selecting the "Split invoice balance and transfer to other entries" menu item.
The Invoice Split screen will automatically load and select all entries related to the source entry.
The default amount to split is the current invoice balance due for the source entry.
You can override this amount.You can also view and select specific invoice charges to split and transfer on the source entry instead of the total invoice balance.
Alternatively you can specify the amount you want to leave on the source entry and HSS will compute the net amount to split.
Additional entries can be added by entering the entry number(s) separated by commas in the “Entries to Add” field.
The split amount is automatically divided evenly across each entry as you select / deselect entries.
You can manually enter amounts for each entry if necessary.
New Entry specific fee records (IE: Not a global fee) are added to each entry. The Fee Code is “TRANSFER”.
For target entries (the ones you are splitting to) the fee description will be entry number the amount was transferred from EG: “SPLIT FROM: 6”
For the source entry (the one you are splitting from) the fee description will be entry number(s) the amount was transferred to EG: “SPLIT TO: 10,11,15”
You can provide a 15 character "Description" that will also be added to the fee description posted to the source and target entries.
Example if the description is "HAY", the descriptions would be “HAY SPLIT TO: 10,11,15” and “HAY SPLIT FROM: 6”
A record of the split and transfer are archived in PDF format and saved in the “FeeSplits\ShowID” folder where the database is stored.
View the split and transfer history from the Fees tab of an entry.
- Optional splitting fee:
HSS can add a splitting fee that will be split and incorporated into the amount transferred to the target entries.
The splitting fee can be based on simply rounding each entry’s split amount up to the next round dollar, OR you can specify a specific amount.
When a splitting fee is used, the source entry (Barn / Trainer account) will have a special fee code “*SPLITFEE” that will be the amount of the split fee applied.
The *SPLITFEE charge will NOT be listed on the invoice, it gets applied to the amount split, but it WILL show up on various reports like the Fee Analysis report so that you know how much you earned from splitting fees.
The *SPLITFEE amount ensures the source entry does not accrue a credit due to the negative SPLIT TO fee that includes the amount transferred.
Target entry invoices will NOT see the splitting fee - it is incorporated into the overall TRANSFER amount that is added to their invoice.
- Show Manager - New report "Trainer Fee Split Form":
The report generates a form that can be completed by trainers / barn accounts to specify their preferences for how invoice fees should be split to entries related by the same Stable With Trainer.
Access the report by right clicking on an entry in show manager and choose "Trainer fee split form".
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Changes and Notes
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June 4, 2018: Compatibility update.
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